Date: Thursday, August 6th, 2020
Time: 2:00PM– 3:30PM
Place: ZOOM Only Meeting
Agency Admin. Lead and/or Representative in Attendance:
First Name | Last Name | Agency Name |
Rani | Jain | Abode Services |
Aurora | Olivares | Amigos de Guadalupe |
Ané | Watts | Anthem Blue Cross |
Lorena | Madrid | BHSD |
Guillermo | Munoz | BHSD -Whole person Care |
Michelle | Francia | BHSD CJS |
Randi | Rosen | Bill Wilson Center |
Anthony | Ortiz, Jr. | Breakout Prison Outreach |
Julian | Delgadillo | California Youth Outreach |
Consuelo | Collard | Catholic Charities of Santa Clara County |
Maria | Del Villar | Community Solutions |
Mark | Fries | Community Solutions |
Alexander | Senegal | Destiny Re-Entry/Bibleway Christian Center |
Patricia | Vargas | Destiny Re-Entry/Bibleway Christian Center |
Justin | Damrel | Downtown Streets Team |
Alexander | Le | Family Supportive Housing |
Sophie | Smith | Gardner Health Services |
Laura | Lozoya | Goodwill of Silicon Valley |
Rosalva | Martinez | Goodwill of Silicon Valley |
Jan | Stokley | Housing Choices |
Traci | Pickett | HVEHF |
Kenya | Rawls | JobTrain |
Cynthia | Mar | LifeMoves |
Jerry | wilburn | Midtown Family Services |
Leila | Qureishi | Office of Supportive Housing |
Steven | Tong | OSH |
KJ | Kaminski | OSH |
Aiko | Yep | PATH |
Baldeep | Pabla | PHC – New Directions |
Cassandra | Brenzel | Santa clara County SSI Advocacy |
Shawna | Cagle | Santa Clara Family Health Plan |
Elisha | Heruty | SCC OSH |
Rebecca | Siqueiros | SCC OSIT-Whole Person CARE |
Lorna | Lindo | SCVMC Valley Homeless |
Cindy | Parra | SJSU Research Foundation |
Nelsa | Alexandre | SSA-DEBS-CWES-VS |
Jose | Macias | St. Joseph’s Family Center |
Catherine | Farry | Sunnyvale Community Services |
Roxanna | Frias | Superior Court of California, County of Santa Clara |
Hameeda | Sharifi | Telecare Corporation |
JackieMachado | Machado | The Health Trust |
Cindy | Sutter-Tkel | The Salvation Army |
Maria | Magallanes | VA Palo Alto Healthcare System |
Lindsay | Cross | VHHP |
Irma | Gonzalez | Victory Outreach San Jose |
Jade | Bradley | West Valley Community Services |
Sean | Guess | Work2Future |
Slides from the presentation are here:
08. August 2020 Agency Admin. MeetingPlease use this link to download slide deck if desired.
Agenda
- COC|Coordinated Assessment|UPLIFT Updates
- HMIS Newsletter
- Staff Contact Info. on VI-SPDAT
- NEW Coordinated Entry (CE) Canned Reports [GNRL-404 and GNRL-405] Assessment Based
- Coordinated Entry (CE) Looker Dashboard
- Coordinated Entry (CE) Quiz Time
- Reminders
CoC|Coordinated Assessment Updates
-
CoC NOFA still on hold per HUD
-
GIW for CoC grants has been released
-
First step of the NOFA process
-
- CAWG: Recommendations to improve our process
NCV Prevention Projects Updates
- Destination Home and Sacred Heart Community Service provided $15million dollars to over 7000 families
FEMA Motels Project Updates
- 2000 households served over the last 5 months
- 865 Housed in permanent housing
UPLIFT Updates
- As of 8/3/20 1030 UPLIFT passes have been processed, and 1018 of the passes have been shipped to our providers
- At this time we’re not replacing lost passes
- We’ll replace them sometime later this month, once a majority of unfilled requests are completed
- An email will be sent with details on when we’ll begin replacing passes
- Passes will be mailed out to the POC
- There will be no allocation limit for this quarter starting 8/10/2020
- Passes will be processed first come first serve
If there are changes who your UPLIFT Point of Contact is – please inform us @ UPLIFT@hhs.sccgov.org
For all UPLIFT related inquiries please email UPLIFT@hhs.sccgov.org
HMIS Newsletter
July 2020 Newsletter included:
- Coordinated Entry Updates FAQs
- RemindersL Account Setting Update and New HMIS Documents
- Missing Data
- Reporting Spotlight: Client Reports
- Upcoming Events
Staff Contact Information on VI-SPDAT
- Accurate staff contact information on the VI-SPDAT and in the client profile can be essential to locating the client and prioritizing them for housing.
-
Please note if you are not the person who completed the assessment, be sure to enter the name of the person who did. This is different from the person doing the data entry of the assessment.
NEW Coordinated Entry (CE) Canned Reports [GNRL-404 and GNRL-405] Assessment Based
- From the launchpad select the REPORTS option
- From the Report Library select the Assessment Based Reports
- From the drop down option select either report [GNRL-404 or GNRL-405] & select run
- Make the appropriate filter selections
- Run the report
NEW Coordinated Entry (CE) Canned Reports: [GNRL-404]CE Assessment Detail Report
The Assessment Details report is similar to the [GNRL-201] Assessment Details report. The main difference is it widens out the assessment choices to all assessments designated for coordinated entry, not just the VI-SPDAT. This version reports subtotals of the assessment processors, not the details about each assessment field.
NEW Coordinated Entry (CE) Canned Reports: [GNRL-405]CE Assessing Staff Report
The CE Assessing Staff Report details all assessments created during the reporting period, separated by the assessing staff person. It is intended for use by assessing staff and program management.
SCC Community Queue and Assessments Data Quality Dashboard
View a variety of CE data quality issues at your agency including, missing or duplicate assessments, missing referrals. Analysis of assessments done at your agency and fix any issues.
Coordinated Entry (CE) Quiz Time
- A person enrolled in a Night by Night shelter on 8/1, completed a VI-SPDAT on 8/2, stayed the night on 8/3, met with their case manager to discuss housing plans on 8/4, stayed the night 8/5, and did not return. How many CLSs should this person have?
- 3
- 8/1 Enrollment
- 8/2 VI-SPDAT
- 8/4 Meeting with Case Manage
- Coordinated Entry Assessments are only recorded in the Coordinated Entry Program.
- True
- False: Coordinated Entry assessments can be recorded in any program where the person is currently experiencing homelessness including, shelters, safe parking, outreach, uplift, and coordinated entry
- A Current Living Situation Assessment is required only when completing a Coordinated Entry Program enrollment.
- False: A current living situation is required at enrollment and should have the same date as the project start date in CE, Street Outreach, Safe Parking, and Night by night shelters
Reminders
Security Officer Compliance Checklist
- Updated forms and announcement related to the Quarterly Compliance Security Checklist this month
- Including New guidance for remote workers & self certification
Update Contact Information in HMIS
- Log into HMIS
- Click on the logo of your initials and/or photo
- Got to ACCOUNT SETTINGS
- In the Phone Number field please update your phone number, be sure to include your extension
SAVE CHANGES when done
Office Hours
Where Are Office Hours Held?
Looker Office Hours are conducted from the comfort of your own office! Each Office Hours session is hosted online by your Santa Clara County Clarity System Administration team. You can connect using your computer (recommended so that you can see demos and post questions) and/or dial in by phone using the following Zoom (click here to access)
When Every other Monday of the month from 2:00pm-3:00pm
Clarity (HMIS) Office Hours will take place on Zoom every other Thursday from 10:00am-11:30am
SCC Clarity HMIS Training Site
Want to hone your skills at data entry without compromising actual client data?
Use the End User Clarity HMIS Training Site
We value your opinion and insight. Please share with us your suggestions by using our new SCC Virtual Suggestion Box. You can access it by using the link above or directly from the HMIS Support page under the CONTACT tab and scrolling to Virtual Suggestion Box option.
Next Agency Admin Meeting
Meeting Location: Zoom Link
When: Thursday, September 3rd , 2020
Time: 2:00pm – 3:30pm
Dates and locations for 2020 meetings are listed on the OSH website:
https://www.sccgov.org/sites/osh/continuumofcare/osh-events/pages/home.aspx
Bitfocus Contact Information
Support Team: sccsupport@bitfocus.com
Bitfocus System Administration Team: scc-admin@bitfocus.com
Janel Fletcher (janelf@bitfocus.com)
Trevor Mells (trevorm@bitfoucs.com)
Alison Wilson (alisonw@bitfocus.com)
Lesly Soto (leslys@bitfocus.com)