Date: Thursday, December 5th, 2019
Time: 2:00PM– 3:30PM
Place: Berger Auditorium
1555 Berger Dr, Bld #2 San Jose, CA 95112 (Berger Auditorium)
Agency Admin. Lead and/or Representative in Attendance:
Name | Agency |
Channy Singh | Abode Services |
Jose Murillo | Amigos de Guadalupe |
Robin Daniels-Wilson | Behavioral Health Services |
Guillermo Munoz | BHSD- Whole Person Care |
Laura foster | Bill Wilson Center |
Randi Rosen | Bill Wilson Center |
James Alvarado | Cityteam Ministries |
Maria Del Villar | Community Solutions |
Mark Fries | Community Solutions |
Ariana Ayala | Custody Behavioral Health |
Alex Senegal | Destiny Re-Entry |
Cristin Trujillo | Family & Children Services |
Alexander Le | Family Supportive Housing |
Julies Nguyen | Goodwill of Silicon Valley |
Hunter Scott | HomeFirst |
Jan Stokley | Housing Choices |
Traci Pickett | HVEHF |
Amber Stime | MOVE Mountain View |
Michael Love | MOVE Mountain View |
Baldeep pabla | New Directions |
Juan Vela | Office of Reentry Services |
Rebecca Siqueiros | OSIT-Whole Person Care |
Lourdes Rivera | SCVMC |
Paulina Soto | SHCS |
Cassandra Brenzel | SSA SSI Advocacy & Vocational Services |
Rosemary carranza | St. Joseph Family Center |
Roxanna Frias |
Superior Court |
Thao Nguyen | The Health Trust |
Lindsay Cross | VHHP |
Sean Guess | Work2Future |
ZOOM CALLERS | |
Luis Gonzalez | Abode |
Anthony Ortiz, Jr. | Breakout Prison Outreach |
Nicole Fargo Nosich | Community Services Agency of Mountain View |
Sophie Smith | Garden Health Services |
Janessa Villarruel | Gilroy Compassion Center |
Liz Lucas |
LifeMoves |
Lorna Lindo | Valley Homeless Healthcare Program |
Marianne Deschaine | VAPAHCS |
Jade Bradley | West Valley Community Services |
Slides from the presentation are here:
12. December Agency Admin. Meeting 12.5.2019Please use this link to download slide deck if desired.
Agenda
- Welcome and Introductions
- COC|Coordinated Assessment|UPLIFT Updates
- HMIS Newsletter
- Customization of HMIS – Feature Enhancements – An Open Discussion
- CDQI: Assessments – A Closer Look
- Reminder
- Next Months Meeting
CoC / Coordinated Assessment / UPLIFT
- Community Plan to End Homelessness
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- We are still meeting with stakeholders and developing a draft plan based on the feedback provided. We will have a draft plan for release and comment in January.
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- Coordinated Assessment Evaluation is underway. Homebase is coordinating the evaluation and we expect to have recommendations in early 2020 for the CoC to consider.
- Upcoming CoC Meetings
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- 12/12 – Performance Management Work Group, 1-2:30pm at Excite Credit Union
- 01/09 – Coordinated Assessment Work Group, 1-2:30pm, location TBD
- January CoC Membership meeting – Date and location TBD – We will discuss the new Community Plan to End Homelessness. The draft will be released before the membership meeting. A save the date for the membership meeting will be sent 30 days in advance.
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- OSH Is moving
UPLIFT
Important announcements:
Congratulations everyone, we distributed all 2500 stickers for the quarter.
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- If you have unfulfilled request because of no stickers left, please review page 18 of the user handbook, to properly request during the new quarter.
- Jan-Mar’20 quarter will begin Dec 13th, requests must be made on or after this day
- Please be aware that starting December 28th, the VTA will discontinue and change several routes, this may affect your clients.
- Bus Routes that have been discontinued or changed:
- Routes 17, 34, 45, 58, 88;
- Limited Routes 304, 321, 328 and 330;
- Express Bus 120, 140, and 180 will be discontinued.
- Express Bus 181 will continue to operate until BART service opens
- Attached is a flyer in English, Spanish, Vietnamese and Chinese, listing the route changes. Please share this resource with your clients.
- Bus Routes that have been discontinued or changed:
Concerning UPLIFT Office Location Change :
Our office will be moving to another location, This Friday, 12/6/2019, will be our last day at 3180 Newberry Dr.
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- Our interim office will be located at 2460 N. 1st Street (Component Building) San Jose, CA 95131 for about 4 (four) weeks. Passes will need to be picked up at this location the first few weeks of the new quarter (Jan-Mar’20), until our permanent office is ready.
- Once our permanent office is ready, passes can be picked up at :
2310 N 1st St. 2nd Floor, San Jose, CA 95131, please look out for email for when that will happen (again, estimated time is 4 weeks out).
HMIS Newsletter
November 2019 Newsletter included:
- Earlier than usual HUD System Performance Measure Reporting
- Find & Fix: Head of household Errors
- A Refresher on “Heads of Household” Relationships inHMIS
- Duplicate Clients and Duplicate Enrollments
- Report Spotlight: [HSNG-101] Housing Census
- Upcoming Events
Customization of HMIS Feature Enhancements – An Open Discussion
Feature Enhancements are noteworthy improvements, changes and/or modifications to Clarity’s functionality that make something possible (sometimes easier) that was once challenging for the End User.
For this months Break Out Session, we decided to explore the Feature Enhancements that have been requested so far, and rank these from the ones that are most to least preferred. Our Agency Leads broke out into five different groups (these are the categories for the Feature Enhancements);
- Case Management Support
- Coordinated Assessment Support
- Improved User Experience
- Notification
- Reports
And the results are as listed below; the ones with the highest points are the winners!
The Feature Enhancements Tracker-provides a list of Enhancements already added as well as the list of pending suggestions by using this link.
Suggestions for additions are always welcomed and can be done through the use of the Virtual Suggestion Box.
CDQI – Assessments – A Closer Look
Assessment Data Quality Reminders
- Don’t forget to click the Refer to Community Queue button once an assessment is completed
- VI-F-SPDATs should be recorded under the HoH’s profile
- Do not toggle the private option on the assessment- this prevents the assessment from being visible on the Community Queue
We have a new data quality dashboard to help!
The Coordinated Assessment Data Quality Dashboard will help you agency identify:
- Assessments not sent to the queue
- Assessments recorded under child profiles
- Assessments marked as private
Need Assistance in doing Assessment Data Clean-Up?
Please contact the Helpdesk at sccsupport@bitfocus.com
They can assist with
- Deleting an assessment that was added to a child’s profile &
- Removing the child from Community Queue (CQ)
Reminders
Clarity HMIS & Looker Office Hours
At this time we are offering two different types:
- Looker Office Hours
- Ongoing support
- Space to ask general questions
- Receive assistance on questions you may have about a Looker related report or a report you want to create
- Other questions as they arise
- Clarity (HMIS) Office Hours
- Ongoing support
- Assistance with running reports
- Ask questions related to data entry
- Or maybe a refresher on data entry
- Other questions as they arise
System Performance Measures due February 28th, 2019
System Performance Measures HUD Exchange Resource
Please note that you should have received a communication that was sent out on 12/4/2019 requesting that you commence Data Quality reviews; checking for HoH errors and overall Data Quality checks.
Please be sure and have all of your data cleaned and/or updated by EOB 12/16/2019.
Agency Admin. Meeting Requirement
- Must participate in 7 in-person meetings (Zoom does not count)
- If you cannot make it, please send a representative (who uses HMIS)
- Countdown began with the meeting in September
We value your opinion and insight. Please share with us your suggestions by using our new SCC Virtual Suggestion Box. You can access it by using the link above or directly from the HMIS Support page under the CONTACT tab and scrolling to Virtual Suggestion Box option.
Next Agency Admin Meeting
Meeting Location: To Be Determined
When: Thursday, January 2nd, 2019
Time: 2:00pm – 3:30pm
Dates and locations for 2019 meetings are listed on the OSH website:
https://www.sccgov.org/sites/osh/continuumofcare/osh-events/pages/home.aspx
Bitfocus Contact Information
Bitfocus System Administration Team: scc-admin@bitfocus.com
Janel Fletcher (janelf@bitfocus.com)
Alison Wilson (alisonw@bitfocus.com)
Trevor Mells (trevorm@bitfoucs.com)
Lesly Soto (leslys@bitfocus.com)
Support Team: sccsupport@bitfocus.com