Minutes
6/2/2016
Slides from the meeting can be found here:
- Welcome & Introductions
- CoC/Coordinated Entry Updates
- CoC NOFA (HUD Notice of Funding Availability)
- Funds transitional, rapid rehousing, permanent supportive housing, etc
- Last year
- Awarded approx $20m
- SCC did well last year as a community – one of few communities that gained funding vs lost funding (approx $4.5m)
- Lost 4 projects, but working to address this
- This year
- Expecting the NOFA to be released end of June/early of July
- NOFA committee is preparing scoring tool & process recommendations
- Renewal grantees have started the application process
- Next Monday, June 6, Review & Rank panel will meet to review agency capacity
- System-wide Performance Measures will be a factor: by mid-June, agencies will be expected to resolve any issues related to the report
- HUD Priorities: Strategic Resource Allocation (funding what works based on outcomes & model), Housing First approach, Ending chronic homelessness, Veteran homelessness/youth homelessness/family homelessness
- CoC Board Member change
- Gary Graves retiring
- Jeff Smith is new board member (see June CoC newsletter for more info about Jeff)
- Policies & Procedures: in process of rewriting the CoC policies – HomeBase will be sending out request for feedback
- Coordinated Assessment
- Next meetings in July and Sept
- Office of Supportive Housing will be gathering community feedback for coordinated assessment for emergency shelters & transitional housing programs
- Housing First approach – please talk to Hilary if you used to be anti-Housing First and are now a believer
- HomeBase providing training on Mainstream Benefits (high level overview) on June 30 from 1-5pm at Charcot Training Center
- CoC NOFA (HUD Notice of Funding Availability)
- Cascading Communication Award winner
- 3 agencies participated
- Winner: PATH!
- Overview of HUD System Performance Measures (SPM)
- All programs (not just HUD-funded programs) will be included in this report and affects CoC funding
- First time the report will be submitted around mid-June, for the federal fiscal year (Oct 1, 2014 to Sept 30, 2015)
- Viewed video overview
- First video listed here: https://www.hudexchange.info/training-events/system-performance-measures/
- Measures
- Length of time homeless
- Returns to homelessness
- Number homeless
- Income growth
- Newly homeless
- Category 3 (definition of homeless)
- Housing Placements
- Key Concepts
- Looks as community as a whole, not specific programs
- Capture combined effect of all homeless services in a community
- Data quality & completeness – HMIS data needs to be as complete & accurate as possible
- All projects record in HMIS (even if not HUD funded)
- All projects enter in as much data as possible
- HUD will use the measures to:
- Selection criteria for funding awards in future NOFAs
- Evaluate improvement in communities from year to year
- Locally you can use the measures to:
- Help to identify where improvements are needed
- Help inform system planning
- There are additional videos for each measure as well as resources on the HUD Exchange website: https://www.hudexchange.info/programs/coc/system-performance-measures/
- Data Quality for HUD System Performance Measures
- Goals for today
- Ensure programs categories correctly
- Identify key data elements you will want to work with your users to verify are accurate (deep dive beyond missing values to assessing accuracy)
- Game plan for each agency to follow over the next few weeks
- Data Quality: Elements to focus on
- Program-focused data elements
- Program Type
- Method for Tracking Emergency Shelter
- Federal Partner Program & Components
- Client-focused data elements
- Date of birth
- Program entry date
- Program exit date
- Destination
- Length of time on Street, ES, TH
- Residential move-in date
- Income & sources
- Program-focused data elements
- Make sure program types are correct: 2 ways to do this (Agency Manager account needed)
- Option 1: look at each program
- Go to Launcher -> Manage
- Go to Programs tab
- Click “Edit” to the left of each program
- Review “Program Type” and “Program Applicability” for accuracy
- Option 2: use Analysis tab
- Go to Launcher -> Reports
- Go to Analysis tab
- Add Agencies Name, Programs Name, Programs Project Type code from the left
- Hit Run
- Can download report if needed
- Option 1: look at each program
- Explanation of Fields in Clarity
- Program Category fields
- Program type is most general category
- Program Applicability is more precise
- In most cases, these will be the same
- Method for tracking emergency shelter utilization
- Night by night (client checks in every night, bed not reserved)
- Entry/Exit (client isn’t checked in every night, bed reserved for a certain amount of time)
- In general, there should be no “Other” program types
- Program Category fields
- Focus on PH Programs
- Two types of PH programs
- PSH
- RRH
- If you see a PH program with a different program type, let Bitfocus know
- Two types of PH programs
- Goals for today
- HUD System Performance Measures Game Plan: every agency should do the following:
- Deadline: June 15
- Review Program Category for your programs (see 5.3 in the meeting minutes for instructions)
- Notify Bitfocus if any program category changes are needed
- Review Client Information for your programs
- Recommendation: use [GNRL-220] Program Details report (run report for both entry and exit data)
- Ask users to review for accuracy & identify errors
- Ask users to correct errors
- Focus on Income – income changes are important!
- Run the report for Oct 1, 2014 to Sept 30, 2015
- Recommendation: use [GNRL-220] Program Details report (run report for both entry and exit data)
- Future Data Quality plans: on a regular basis, review data in HMIS – more details TBA
- Cascading Communication
- Individual award:
- Send Hilary email by June 15 that you have checked data quality for Client Information
- Have 3 users send Hilary an email to confirm
- If 10 agencies participate, Hilary will bring baked goods to the next Agency Admin meeting
- Individual award: