We hope that you ring in the new year with safe and joyous celebrations. Happy New Year from the CoC!

2016 Housing Inventory and Point-in-time Counts
This Spring, we will submit our annual Housing Inventory Count (HIC) and Point-in-time census (PIT) to HUD, and we will need your support to do so.

The HIC is our annual inventory of all emergency shelter, transitional housing, safe haven, rapid re-housing, and permanent supportive housing beds dedicated to people experiencing homelessness. We report data points such as the program type, location, target population, bed/unit capacity, and HMIS coverage. We also report the occupancy on a given night during the last week of January.

The PIT is a report on the number of people experiencing homelessness who are staying in emergency shelters and transitional housing. This is not our year to do the unsheltered count, so we will only report sheltered data. The PIT date will be the same night during the last week of January as the HIC.

The Collaborative Applicant and Bitfocus are finalizing details on the assistance that we’ll need from partner agencies, including the HIC/PIT date. We’ll roll these details out at next week’s HMIS Agency Administrators meeting. If your agency operates a program that includes a housing component dedicated to people experiencing homelessness, please send a representative to the HMIS Agency Admins meeting next week to learn your role in this annual HUD report.


Coordinated Assessment
If you’ve driven past a convenience store in the past couple of days, you may have noticed that the current Powerball jackpot is up to $300 million. And you probably also know that, while a ticket is not a guarantee, in order to have a chance at winning that awesome jackpot, you need to have a ticket.

Similarly, the Coordinated Assessment system requires that a person experiencing homelessness be assessed with the VI-SPDAT (the triage “ticket,” if you will) in order to have a chance to be referred to our community’s scarce permanent housing program resources (the Permanent Supportive Housing [PSH] or Rapid Re-housing [RRH] “jackpots”). When we have 500 VI-SPDAT triage assessments recorded in HMIS, we will begin making referrals to PSH and RRH programs from the community queue that develops. As of today, 259 individuals have been assessed.

Please be sure to help the people you’re serving have a chance at a referral to PSH or RRH. If you still need to be trained in how to do the VI-SPDAT, follow the link on the HMIS training page. Then complete a VI-SPDAT (or two, or three, or more) today!

HMIS Training Available

Do you have new staff starting who need access to HMIS? Are you an HMIS user who would like a refresher? Bitfocus begins weekly HMIS workflow training (Clarity General Training) in January. Visit the Training page to register.

HUD CoC Program Eligibility Documentation Training
HUD recently updated its definition of chronic homelessness. HomeBase and CoC staff will provide a webinar regarding the details of the definitions changes, as well as guidance on documenting client eligibility for CoC Programs. The webinar will be held on January 8 from 9:00am to noon. To register for the webinar, and to give the CoC feedback on the types of training you’d like to see in 2016, complete this survey.

We are also seeking feedback on additional training for 2016. If you’d like to provide feedback, please do so in the survey.