Date: Thursday, January 7th, 2021
Time: 2:00PM– 3:30PM
Place: ZOOM Only Meeting
Agency Admin. Lead and/or Representative in Attendance:
First Name | Last Name | Agency |
Rani | Jain | Abode Services |
Aida | Tesfai | Abode Services |
Aurora | Olivares | Amigos de Guadalupe: Center for Justice & Empowerment |
JoEllen | Reece | BHSD |
Lorena | Madrid | BHSD |
Sujata | Panda | Bill Wilson Center |
Ashley | Wynn | bitfocus |
Anthony | Ortiz, Jr. | Breakout Prison Outreach |
Laura | Foster | BWC |
Julian | Delgadillo | California Youth Outreach |
Consuelo | Collard | Catholic Charities of Santa Clara County |
Yvette | Avila | Center for Employment Training |
Simone | Berkowitz | Community Services Agency |
Maria | Del Villar | community solutions |
mark | fries | Community Solutions |
Caroline | Mireles-Sailor | Conxion to community |
Shelby | Booker | Covenant House California |
Ariana | Ayala | Custody Behavioral Health |
Alexander | Senegal | Destiny Re-Entry/Bibleway Christian Center |
Justin | Damrel | Downtown Streets Team |
Alexander | Le | Family Supportive Housing |
Sophie | Smith | Gardner Health Services |
David | Marez | Good Samaritan Re-entry Center |
Rafael | Cardoza | home |
Teresa | Moore Schmitz | HomeFirst |
Alisha | Parret | HomeFirst |
Janette | Stokley | Housing Choices |
Shireen | Alinani | Housing Choices |
Traci | Creel | HVEHF |
Kenya | Rawls | JobTrain |
Cynthia | Mar | LifeMoves |
Mai | Nguyen | Momentum for Health |
Jessica | Lwi | Move Mountain View |
Teresa | Garcia | New Directions |
Rachel | Hileman | New Directions |
Leila | Qureishi | OSH |
Steven | Tong | OSH |
Rebecca | Siqueiros | OSIT-Whole Person Care |
Aiko | Yep | PATH |
Rita | Anzualda | Pathway Society Inc. |
Roseann | Martinez | Pathway Society, Inc |
Elizabeth | Frakes | Public Health |
Emrica | Agossa | Roots Community Health Center |
Paulina | Soto | Sacred Heart |
Maria | Belusar | Salvation Army Silicon Valley |
Mark | Lopez | Salvation Army Silicon Valley |
Shawna | Cagle | Santa Clara Family Health Plan |
KJ | Kaminski | SCC – Office of Supportive Housing |
Angelica | Holguin | Silicon Valley Independent Living Center |
Cindy | Parra | SJSU Service Navigation |
Khoi | Nguyen | Social Services Agency |
Chennan | Liu | SSA |
Jose | Macias | St. Joseph’s Family Center |
Catherine | Farry | Sunnyvale Community Services |
Roxanna | Frias | Superior Court of California, Santa Clara County |
Hameeda | Sharifi | Telecare |
Daniel | Guhl | the Salvation Arm |
Ngoc | Ho | THT |
Camika | thomas | VA |
MARIA | MAGALLANES | VAPAHCS |
Traci | Pickett | Veterans Housing Facility |
Lindsay | Cross | VHHP |
Audrey | Bui | West Valley Community Services |
Guillermo | Munoz | Whole Person Care |
Jade | Bradley | WVCS |
Kerry | Lao | YWCA Silicon Valley |
Slides from the presentation are here:
01. January (21) Agency Admin. MeetingPlease use this link to download slide deck if desired.
Agenda
- CoC|Coordinated Assessment|UPLIFT Updates
- HMIS Newsletter
- HIC/PIT Updates
- SPM Updates
- Annual Privacy Training Recertification Process
- Security Compliance Checklist Process
- LSA
- Reminders
- Next Months Meeting
CoC Updates
- NOFA postponed because of COVID-19
- Omnibus Bill included language to renew 19 grants for 2021; all ongoing received funding
- No 2020 NOFA
- Funding for CoC/ESG
- PIT; HUD is providing a waiver, we are considering making a request
- Will reach out to partners to get a better understanding of any concerns
- We have strong HMIS data that we can use for n estimations if needed; this is all because of you all
UPLIFT Updates
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As of 1/7/2020 there are 1066 Jan-Mar 2021 Passes left for this quarter.
Friendly Reminder for all providers:
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- This Jan-Mar 2021 quarter, there are no allocation limits, all passes will be offered on a first come, first serve basis for the whole quarter.
- The replacement period will start on Feb 1st.
- Before making your request, check your client’s HMIS ROI (Release of Information) to ensure it is valid
- If client did not consent to have a photo posted, DO NOT upload a photo of the client
- All 5 pages of the ROI must be uploaded for ROI to be valid
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- Requests with Invalid ROIs will not be processed
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- Remember to email the UPLIFT email address uplift@hhs.sccgov.org) a correction is made to prevent delays
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Upcoming: Please note there will be modifications made to the UPLIFT enrollment screen under the UPLIFT ELIGIBILITY AND REFERRAL SECTION. A notification when these changes go into effect will be sent out.
Please note the SCC UPLIFT Upcoming Calendar Schedule:
If there are changes who your UPLIFT Point of Contact is – please inform us @ UPLIFT@hhs.sccgov.org
For all UPLIFT related inquiries please email UPLIFT@hhs.sccgov.org
HMIS Newsletter
Santa Clara HMIS News, December 2020
Welcome to the Santa Clara County HMIS Newsletter! In this edition you’ll find the following:
- That Time Again! 2020 HUD System Performance Measure Reporting
- New Features in Clarity Human Services
- Report Spotlight [HUDX-225] HMIS Data Quality Report
- 2021 Privacy & Security Retraining
- Upcoming Events
- Bitfocus is Hiring!
HIC/PIT Updates
PIT Count
Based on health risks from the pandemic and insufficient volunteer recruitment, we are leaning towards requesting a waiver for the unsheltered Point in Time Count this year. We will plan to conduct a full unsheltered Count and survey in January 2022. Many counties in the Bay Area have already requested a waiver for the Count.
We will be reaching out to the cities this week to make sure they are on board with this decision and hope to finalize our decision this week.
SPM Updates
- Annual HUD report that measures CoC’s performance as a coordinated system
- Unlike other HUD reports, System Performance Measures analyze clients across programs.
- Measures include:
-
-
- Length of time homeless
- Returns to homelessness within 2 years
- Number of homeless persons
- Income growth (CoC funded projects only)
- Number of persons who become homeless for the first time
- Successful exits to, and retention of permanent housing
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- Report Date Range: 10/1/2019 – 9/30/2020
- Report Due to HUD: 3/1/2021
What to Expect for Next Several Weeks
- The Bitfocus team is reviewing the current year’s performance and data quality
- We may reach out to your agency to address data quality issues related to:
- Be on the lookout for emails from us
- You can also help by reviewing your program’s data for:
- Accurate household set-up
- Appropriate exits in Clarity for discharged clients
- Housing Move-in Dates for clients in housing
Annual Privacy Training Recertification Process-Timeline
Security Compliance Checklist
- Submission deadline is Jan 31st, 2021
- This submission should include certification for all staff members who access HMIS
- Self certification form is optional and available on our website
- Only the final checklist needs to be submitted to scc-admin@bitfocus.com
SCC HMIS Quarterly Compliance Certification Checklist
LSA Updates
- COUNTDOWN HAS BEGUN: Due Friday, January 15th, 2020
- Finalizing clean-up of warnings/flags within the next week
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- If you hear from us, we appreciate you getting back to us as soon as possible
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- Overlapping Enrollments
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- A huge thank you to all of you that have been working diligently at getting these records cleaned up
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- We would like to recognize Teresa Schmidt, Aida Tesfai, Laura Foster, Alex Le and Daniel Guhl for making their continuous efforts in getting these fixed – WE APPRECIATE YOU!
Reminders
Office Hours
Conducted from the comfort of your own office! Each Office Hours session is hosted online by your Santa Clara County Clarity System Administration team. You can connect using your computer (recommended so that you can see demos and post questions) and/or dial in by phone using the Zoom links provided below.
Where Are Office Hours Held?
Looker Office Hours
When: Every other Monday of the month from 2:00pm-3:00pm
Zoom Link: https://bitfocus.zoom.us/j/94622680152
Clarity (HMIS) Office Hours
When: Every other Thursday from 10:00am-11:30am
Zoom Link: https://bitfocus.zoom.us/j/617946839
SCC Clarity HMIS Training Site
Want to hone your skills at data entry without compromising actual client data?
Use the End User Clarity HMIS Training Site
We value your opinion and insight. Please share with us your suggestions by using our new SCC Virtual Suggestion Box. You can access it by using the link above or directly from the HMIS Support page under the CONTACT tab and scrolling to Virtual Suggestion Box option.
Next Agency Admin Meeting
Meeting Location: Zoom Link
When: Thursday, February 4th, 2021
Time: 2:00pm – 3:30pm
Dates and locations for 2020 meetings are listed on the OSH website:
https://www.sccgov.org/sites/osh/continuumofcare/osh-events/pages/home.aspx
Bitfocus Contact Information
Support Team: sccsupport@bitfocus.com
Bitfocus System Administration Team: scc-admin@bitfocus.com
Trevor Mells (trevorm@bitfoucs.com)
Lesly Soto Bright (leslys@bitfocus.com)